फा.सं / FILE NO: A-33021/6/2016-ISTM

भारत सरकार / GOVERNMENT OF INDIA

सचिवालय प्रशिक्षण तथा प्रबन्ध संस्थान

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

(आईएसओ 9001:2008 संस्था / AN ISO 9001:2008 INSTITUTION)

कार्मिक एवं प्रशिक्षण विभाग / DEPARTMENT OF PERSONNEL & TRAINING

प्रशासनिक ब्लाक, ज.ने.वि. परिसर (पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),

ओलोफ पाल्मे मार्ग, नई दिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067

दूरभाष / TELEPHONE – 011-26102597;     टेलीफैक्स / FAX – 011-26104183

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दिनांक / Date: 20th July,2016

To

 All Tour Operators 

Subject    :    Seeking Quotation for  Study Tour  of the participants of 54th  Level B Training Programme during 22nd  to 28th August,2016 in Delhi –Ahmedabad – Modhera – Patan – Lothal- Ahmedabad – Delhi sector.

Madam/Sir,     

This Institute is entrusted with the responsibility of imparting training to Central Government Officers. The 54th  Level B Training Programme of Central Secretariat Service Cadre Training Plan (CSS CTP) for Assistant Section Officers of Central Secretariat Service   is scheduled at ISTM during 1st August to 2nd September,2016. One of the mandatory components of the said training programme is Study-cum-NGO Visit in which participants are taken for visits outside Delhi to experience the historical and cultural heritage, working of Central/State Government projects/schemes and institutions of the areas visited and for giving exposure to work done by the private NGO in the service of humanity, community, society and thus to the nation.

2.       It has been decided to conduct NGO attachment –cum- Study Visit for this batch of participants during 22nd August to 28th August,2016  in the sector of Delhi–Ahmedabad-Modhera- Patan - Lothal- Ahmedabad- Delhi. The group, which is estimated to be of 30 to 35 persons, will be led by a faculty member. This Notice Inviting Tender (NIT) is for the services as mentioned in the succeeding paragraphs. 

3.         Important terms and conditions:

3.1       The “study Visit” to be conducted for trainee officers of ISTM is an off-campus training programme, using “Field Visit” methodology. The tour Operator needs to keep this in mind while making arrangements. The objectives of study-tour are given below:

  

a.    To understand India’s cultural heritage and art.

b.    To experience environment and wild life conservation.

c.    To observe the developmental activities taken up in villages including tribal areas

d.    To expose the trainees to research and development work being done by Public sector Undertaking and mega projects.

e.    To develop team spirit, time management, management of crisis, and adaptability to various situations.

3.2    The thrust of the study Visit as the off-campus programme is, therefore, to help all participants to learn from their movements from one place to another, starting from ISTM and returning to ISTM. The logistical arrangements for conducting the study-tour is to be made keeping in view the objectives mentioned above. The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives. The Tour Itinerary is as below:

          

Date   

  Activity

22.08.2016

  (Monday)

Depart from New Delhi by train (12958 Rajdhani -1955 hrs) for Ahmedabad.

23.08.2016

(Tuesday)

NGO attachment -  Pickup from Ahemdabad station, boarding, lodging and local visits would be done by NGO

24.08.2016

(Wednesday)

Pick up from NGO in the evening  by Tour operator and check in hotel.

Dinner and overnight stay in Ahemdabad.

25.08.2016

 (Thursday)

After breakfast departure for Modhera -visit sun temple at Modhera

Departure for Patan – Lunch- Visit Ranki Vav, Sahashtraling Talav, Patola weaving centre

Departure for Ahmedabad- Dinner & night stay

26.08.2016

(Friday)

After breakfast departure for Anand, visit to Amul  Dairy

Lunch and departure for Lothal – visit excavated site and museum

Departure for Ahmedabad- Dinner & night stay

27.08.2016

(Saturday)

Local visits  in Ahmedabad, Lunch

Departure from Ahmedabad to New Delhi by train [12957 Rajdhani- 1740 hrs]

28.08.2016

(Sunday)

Reach New Delhi Railway Station  0730 hrs

 

Note– The tour operator will provide the Train tickets in AC-III Tier for onward journey from Delhi to Ahmedabad on 22.8.2016 and for return journey from Ahmedabad to Delhi on 27.8.2016

4.       State/Central Tourism Development Corporation/Private tour operators who are accredited with Ministry of Tourism, Govt. of India will be considered for implementing study tours by ISTM.

 

 4.1

Name of the Tour

:

NGO Attachment-cum-Study Visit for the participants of 54th  Level B Training Programme of Central Secretariat Service Cadre Training Plan (CSS CTP)

Duration of the tour

:

22.08.2016 to 28.08.2016

Number of persons

:

(45*) + 1 Course Director

Location

:

Delhi–Ahmedabad-Modhera- Lothal- Ahmedabad- Delhi

Hotel category

:

Three star deluxe hotel/resort

Rooms required

:

On twin sharing basis# + single accommodation for Course Director and single participant.

 

* The number of participants and hence the number of rooms required may vary and may go down considerably.

# In case of odd number of participants (Male/Female) 1 or 2 single rooms will be provided to the participants.

 

5.       MODE OF TRANSPORT :

5.1    BY ROAD:-As far as possible and keeping in view the size of the group, single vehicle (BUS) have shall be provided with the following conditions:

A.  The bus should have 2X2 push back seats with Air Conditioner (With separate engine for AC such as in a Volvo bus, with Video and PA System);

B.   Where journey by bus is not considered appropriate, the tour operator can hire an MMVs (such as Tempo Traveller) or MUVs (such as Innova), with not more than 9 and 5 guests respectively are made to sit in each vehicle.

C.      In long Journey (more than 8 hours) one Driver and one Co-Driver are to be provided with one Khalasi/Helper.

D.      The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is the minimum.

5.2    BY BOAT:- 

Separate and exclusive boat, approved by the State Govt., with Life Jackets and trained marines may be provided. The boat should have rest rooms and pure drinking water facility (bottled) on board. Facility of Lunch/Dinner/Refreshments should be provided on board of the boat.

ALTERNATIVE VEHICLE ARRANGEMENTS OF SIMILAR QUALITY MUST BE MADE IN CASE OF BREAKDOWN OF VEHICLE 

If, due to breakdown of the vehicle, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc is not carried out, a penalty of not more than 5% of the total cost shall be deducted from the tour cost.

6.     OTHER REQUIREMENT:

6.1       Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”.

6.2       The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served.

6.3       The proposal shall include all entry fees, cost of guide in monuments (if any) and other charges in the visiting places.

6.4       The Tour Operator shall ensure availability of first aid throughout the duration of the field visit.

6.5       The Tour Operator shall ensure availability of professional experts/guide/help during adventure activities including trekking, river crossing, rappelling, etc.

6.6       A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM. He shall be with the group and help the Course Director in so far as logistics are concerned.

6.7       The guests should be adequately insured against any mishap. In case of any illness or mishap the local treatment and safe transportation back to Delhi shall be arranged by the tour operator with the estimate submitted by them for the package tour, in consultation with the accompanying faculty member.

6.8       In order to accomplish the achievement of objectives as indicated at para (1) above, if some adjustments are to be made in transport and change of routes are necessitated it shall be done in consultation with the accompanying faculty member; such flexibilities shall be allowed without increase in tour costs.

7.      ADVANCE AMOUNT:

7.1.    Not more than 30% of the total costs can be granted as an advance, i.e., before the commencement of the tour, if the Tour Operator belongs to the private sector. The amount due for the Course Director shall be paid at the end of the course on submission of all bills by the tour operator.

7.2.    Costing should be for end to end service.

7.3.    Early check-in & late Check-out at Hotels to be taken care in the scope (depending on the travel schedule).

7.4.    Travel insurance comes under the scope of the work of services provider.

7.5    Mineral water (minimum 2 litres per day of reputed brand like Bisleri, Aquafina) to be provided during transfers and sightseeing (on the Bus/Boat).

7.6    Upgrades for rooms and business class should be included.

7.7    Menu & Draft to be provided at time of RFQ Submission – Course Director Reserves a right to change the MENU at any point.     

8.     BIDDER ELIGIBILITY CRITERIA      

All Government/undertaking travel agency OR Ministry of Tourism, Govt. of India approved travel agency with one year experience.  The Agency must be approved from Department of Tourism, Government of India. Documentary evidence has to be provided.  It should have past experience of conducting similar tours.

9.     PENALTY CLAUSE 

If any of the terms and conditions contained in this document are not complied with, a penalty of maximum of 25% of the cost or debarment from future tendering or both can be imposed upon the tour operator. To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director. The decision of the Director, ISTM shall be final and binding in this regard. Any legal dispute shall be settled in the Courts of Delhi. 

10.     Proposals are invited for conducting a study tour of a group of approximately 30 to 35 officers + one (1) Course Director. The proposal shall include cost of accommodation on twin sharing basis, food (vegetarian & non-vegetarian), drinking water etc. at all places during the visit, as well as cost of local transport (both surface and inland water). 

11.     You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 4.45 P.M of 27.07.2016. Proposals will be opened in the presence of representatives of tour operators at 5.00 PM on the same day. Only successful bidder will be informed.

 

Yours faithfully,

 

                                                                                                     Signature not Available!

(R.Gayathri)

Dy. Director & Course Director

Tele: - 011- 26102597

Mobile – 9818394463

E Mail id – r.gayathri@nic.in