फा.सं / FILE NO: A.33021/09/2016-ISTM

भारत सरकार / GOVERNMENT OF INDIA

सचिवालय प्रशिक्षण तथा प्रबन्ध संस्थान

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

(आईएसओ 9001:2008 संस्था / AN ISO 9001:2008 INSTITUTION)

कार्मिक एवं प्रशिक्षण विभाग / DEPARTMENT OF PERSONNEL & TRAINING

प्रशासनिक ब्लाक, ज.ने.वि. परिसर (पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),

ओलोफ पाल्मे मार्ग, नई दिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067

दूरभाष / TELEPHONE – 011-26185313;     टेलीफैक्स / FAX – 011-26104183

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दिनांक / Dated:  24th November, 2016

 

To,

 

All Tour Operators

   

Subject    :   Study Visit from 26.12.2016 to 31.12.2016 in the Sector Udaipur, Mount Abu, Ajmer for the participants of 58th Level - B Training Programme for CSS – Inviting quotation.

Madam/Sir,    

This Institute is entrusted with the responsibility of imparting training to Central Government Officers.  The 58th Level - B Training Programme for CSS, a mandatory training programme of Central Secretariat Service Cadre Training Plan (CSS CTP) is scheduled from 05th December, 2016 to 06th January, 2017.  One of the components of the said training programme is Study Visit in which participants are taken for visits outside Delhi to experience the historical and cultural heritage, working of Central/State Government projects/schemes and institutions of the areas visited.

2.       It has been decided to conduct Study Visit for this batch of about 45 trainee officials of the level of Assistant Section Officers working in different ministries and departments of the Govt. of India during 28.12.2016 to 31.12.2016 in the sector of Udaipur- Chitargarh–Kota–Jaipur. Though the number of officials nominated is 45, the number of participants actually joining the training may go down even below 50%. The Group have to be picked from the NARAYAN SEVA SANSTHAN,  Narayan Seva Dham, Seva  Nagar Hiran Magri, Sector No. 4, Udaipur (Rajasthan) on 28th December, 2016 at 8.30 A.M. The group will be led by a faculty member.  This Notice Inviting Tender (NIT) is for the services as mentioned in the following paragraphs of the NIT from the point of picking up the group from the NARAYAN SEVA SANSTHAN, Narayan Seva Dham, Seva  Nagar Hiran Magri, Sector No. 4, Udaipur (Rajasthan)  on 28th Dec. 2016 till dropped at Jaipur Railway Station on 31th Dec., 2016. However, the Tour Operator should also make arrangements for providing packed food (Dinner) to the participnts whiles their journey on 26.12.2016 by train.

3.         Important terms and conditions:

3.1       The “study-tour” to be conducted for trainee officers of ISTM is an off-campus training programme, using “Field Visit” methodology.  The tour Operator needs to keep this in mind while making arrangements. The objectives of study-tour are given below:

a.    To understand India’s cultural heritage and art.

b.    To experience environment and wild life conservation.

c.    To observe the developmental activities taken up in villages including tribal areas

d.    To expose the trainers to research and development work being done by Public sector Undertaking and mega projects.

e.    To develop team spirit, time management, management, management of crisis and adaptability to various situations.

 

3.2    The thrust of the study-tour as the off-campus programme is, therefore, to help all participants to learn from their movements from one place to another, starting from ISTM and returning to ISTM.  The logistical arrangements for conducting the study-tour is to be made keeping in view the objectives mentioned above.  The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives.  The Tour Itinerary is as below:

 

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

LEVEL B 58th  -  Itinerary for the NGO-cum-Study Tour

 

Date

Departure

Arrival

Mode of journey

 

26.12.2016

(Monday)

Hazarat  Nizammudin  Rly Stn.

7.00 P.M.

 

 

12963 – MEWAR EXPRESS

CLASS: 3 AC

27.12.2016

(Tuesday)

 

Udaipur

07.20 A.M.

                                               27TH & 28TH  DECEMBER, 2016 –

                    NGO ATTACHMENT-   NARAYAN SEVA SANSTHAN,  Narayan Seva Dham, Seva  Nagar Hiran Magri, Sector No. 4, Udaipur (Rajasthan).  [Pickup from Udaipur station, boarding/ lodging would be done by NGO].

 Field Visit

[STAY WITH NGO ON 27TH  DECEMBER, 2016].

28.12.2016

(Wednesday)

8.00 A.M.

(Breakfast with NGO)

Departure for Study Tour

By bus

[To be taken over  by Tour Operator from 28.12.2016  8.30 A.M]

29.12.2016

(Thursday)

Udaipur

(8.00 A.M. Breakfast)

 

 

Chittorgarh

10.00 Hrs.

[Chittorgarh Fort / Local Visit]

By bus

 

120 Kms.

Chittorgarh

11.30 A.M.

Kota

[Local Visit]

2.30 P.M.

(Tea / Refreshment / Lunch will be provided on the journey)

By bus

 

170 Kms.

Kota

4.00 P.M.  

Ranthambore

[Sawai Madhopore]

7.00 P.M.

[Dinner & Night Stay – Hotel at Ranthambore]

By bus

 

150 Kms.

30.12.2016

(Friday)

(6.00 A.M. –Breakfast & Jeep Safari- Ranthambore Wild Life Sanctuary.

(1.00 P.M.-Lunch)

 Departure to Jaipur

Jaipur

(4.30 P.M.)

6.00 P.M.-  Departure for Chowki Dhani Village

(8.00 P.M. Dinner)

10.00 P.M. – Return to hotel

[Night stay – Hotel at Jaipur]

By Bus

 

180 Kms.

31.12.2016

(Saturday)

Jaipur

(08.00 A.M –Breakfast)

9.00 A.M. to 4.00 P.M. Amber Fort/ City Palace & Jantar Mantar, etc.

(1.00 P.M.-Lunch)

5.45 P.M.- Departure to  Delhi

 

 

 

 

 

 

New Delhi

22.40

 

 

 

12016 – AJMER SHTBDI

CLASS: CC

           

3.5     Tour Operator should book train tickets and the fare charged by the Railways will be provided to him. 

4.       State/Central Tourism Development Corporation/Private tour operators who are accredited with Ministry of Tourism, Govt. of India will be considered for implementing study tours by ISTM.

5.

Name of the Tour

:

58th Level-B Training Programme for Assistant Section officers of CSS

Date of the tour

:

26/12/2016 –31/12/2016

Number of persons Expected

:

45+ 1 Course Director

Location

:

Udaipur- Chittorgarh-Kota-Sawai Madhopore-Jaipur

Hotel category

:

Three star hotel or any other hotel with equivalent facilities

Rooms required

:

On twin sharing basis# + single accommodation for Course Director and single participant.

Hotels options

:

As above.

# In case of odd number of participants (Male/Female) 1 or 2 single rooms will be provided to the participants.

6.       MODE OF TRANSPORT :

6.1.    BY ROAD:- As far as possible and keeping in view the size of the group, single vehicle (BUS) have shall be provided with the following conditions:

      The Bus should have 2X2 push back seats with Air Conditioner (separate engine):

A.      In long Journey (more than 8 hours) one Driver and one Co-Driver are to be provided with one Khalasi/Helper.

B.      The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is the minimum.

6.2.    BY BOAT:-

Separate and exclusive boat, approved by the State Govt., with Life Jackets and trained marines may be provided.  The boat should have rest rooms and pure drinking water facility (bottled) on board.  Facility of Lunch/Dinner/Refreshments should be provided on board of the boat.

ALTERNATIVE VEHICLE ARRANGEMENTS OF SIMILAR QUALITY MUST BE MADE IN CASE OF BREAKDOWN OF VEHICLE

If, due to breakdown of the vehicle, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc is not carried out, a penalty of not more than 5% of the total cost shall be deducted from the tour cost, in addition to the penalty mentioned at Para (1.8) of these terms and conditions.

7.     OTHER REQUIREMENT:

Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”.

·         The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served.

·         The proposal shall include all entry fees, cost of guide in monuments (if any) and other charges in the visiting places.

·         A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM.  He shall be with the group and help the Course Director in so far as logistics are concerned.

·         In order to accomplish the achievement of objectives as indicated at para (1) above, if some adjustments are to be made in transport and change of routes are necessitated it shall be done in consultation with the accompanying faculty member; such flexibilities shall be allowed without increase in tour costs.

8.      ADVANCE AMOUNT:

1.    Not more than 30% of the total costs can be granted as an advance, i.e., before the commencement of the tour, if the Tour Operator belongs to the private sector.  The amount due for the Course Director shall be paid at the end of the course on submission of all bills by the tour operator.

2.    Costing should be for end to end service.

3.    Early check-in & late Check-out at Hotels to be taken care in the scope (depending on the travel schedule).

4.    Travel insurance comes under the scope of the work of services provider.

5.    Mineral water (minimum 2 litres per day of reputed brand like Bisleri, Aquafina) to be provided during transfers and sightseeing (on the Bus/Boat).

6.    Upgrades for rooms and business class should be included.

7.    Menu & Draft to be provided at time of RFQ Submission – Course Director Reserves a right to change the MENU at any point.  

 

 

9.      BIDDER ELIGIBILITY CRITERIA

          All Government/undertaking travel agency OR

Ministry of Tourism, Govt. of India approved travel agency with one year experience.

The Agency must be approved from Department of Tourism, Government of India.  Documentary evidence has to be provided.

It should have past experience of conducting similar tours.

 10.     PENALTY CLAUSE

If any of the terms and conditions contained in this document are not complied with, a penalty of maximum of 25% of the cost or debarment from future tendering or both can be imposed upon the tour operator.  To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director.  The decision of the Director, ISTM shall be final and binding in this regard.  Any legal dispute shall be settled in the Courts of Delhi. 

11.     Proposals are invited for conducting a study tour of a group of about 45 officers + one (1) Course Director. The proposal shall include cost of accommodation on twin sharing basis, food (vegetarian & non-vegetarian), drinking water etc. at all places during the visit, as well as cost of local transport (both surface and inland water).  The responsibility of the Tour Operator shall begin from the point of picking up the group from Udaipur on 28th December 2016 till its being dropped at Jaipur Railway Station on 31st December, 2016 in time for the members of the group to be able to catch their train. 

12.     You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 4.30 P.M of 06.12.2016.  Proposals will be opened in the presence of representatives of tour operators at 5.00 PM on the same day.  Only successful bidder will be informed.

 

Yours faithfully,

                                                                                         Signature not Available!

(K.H. Sivaramakrishnan)

Asst. Director & Course Director

Tele: - 011- 26165593

E Mail id – kh.siva@nic.in