फा.सं / FILE NO: A.33039/01/2016-ISTM (BMS)

भारत सरकार / GOVERNMENT OF INDIA

सचिवालय प्रशिक्षण तथा प्रबन्ध संस्थान

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

(आईएसओ 9001:2008 संस्था / AN ISO 9001:2008 INSTITUTION)

कार्मिक एवं प्रशिक्षण विभाग / DEPARTMENT OF PERSONNEL & TRAINING

प्रशासनिक ब्लाक, .ने.वि. परिसर (पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),

ओलोफ पाल्मे मार्ग, नई दिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067

दूरभाष / TELEPHONE – 011-26105592;     टेलीफैक्स / FAX – 011-26104183

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दिनांक / Dated 3rd Feb. 2017

Madam/Sir,      

This Institute is entrusted with the responsibility of imparting training to Central Government Officers.  The Advanced Management Services (AMS) Training Programme will be conducted at ISTM from 13th Feb. to 3rd  March, 2017.  One of the components of the said training programme is Study Tour in which participants are taken for visits outside Delhi to experience the historical and cultural heritage, working of Central/State Government projects/schemes and institutions of the areas are also visited.

2.         It has been decided to conduct Study Tour to the participants (about 15) of 68th AMS participants of Govt. of India during 22.2.2017 to 26.2.2017 in the Sector Delhi-Ahmedabad-Modhera-Patan-Ahmedabad-Delhi.  The Group will start journey by train on 22nd Feb., 2017. The return journey for Delhi from  Ahmedabad will be by Train on 26th Feb. 2017. The group will be led by a faculty member.  This Notice Inviting Tender (NIT) is for the services as mentioned in the following paragraphs of the NIT from the point of picking up the group from Delhi on 22nd Feb.  2017 till their being dropped back at Delhi on 26th Feb. ,2017

 3.         Important terms and conditions :

3.1        The Study Tour to be conducted for trainee officers of ISTM is an off-campus training programme, using “Field Visit” methodology. 

The tour Operator needs to keep this in mind while making arrangements. The objectives of study-tour are given below:

a.    To understand India’s cultural heritage and art.

b.    To experience environment and wild life conservation.

c.    To observe the developmental activities taken up in villages including tribal areas

d.    To expose the trainers to research and development work being done by Public sector Undertaking and mega projects.

e.    To develop team spirit, time management, management, management of crisis and adaptability to various situations.

3.2      The thrust of the Study Tour as the off-campus programme is, therefore, to help all participants to learn from their movements from one place to another, starting from ISTM and returning to ISTM.  The logistical arrangements for conducting the study-tour is to be made keeping in view the objectives mentioned above.  The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives.  The Tour Itinerary is as below:

Day - 0

22nd Feb, Wed

07:55 PM

Departure from New Delhi station Via Delhi – Ahmedabad Rajdhani (Train no 12958)

 

Day – 1:

23rd Feb, Thu

 

Industrial and Institutional Visit in Ahmedabad

09:40 AM

Arrival at Kalupur Station, Ahmedabad

Institutional visit to ISRO, SAC (Space Application Centre) or IIM – Ahmedabad, Amul Processing Plant, ‘Institute on Plasma Research’

Night stay at Ahmedabad

 

Day – 2

24rd Feb, Fri

 

Cultural Visit to Modhera Sun temple and  Patan

 

08:00

Travel from Ahmedabad to Modhera (Distance 98 KM), visit Modhera Sun Temple,  Travel to Patan from Modhera (46 KM), Lunch at Patan, Visit Rani Ki Vav world heritage site,  See Patola saree  weaving process, visit Sahasra-Ling Talav and temples, Return Journey to Ahmedabad (140 KM), Night Stay at Ahmedabad

 

Day – 3

25th Feb, Sat

 

Local sightseeing at Ahmedabad , Gandhinagar

 

08:00

Heritage Walk in the walled city of Ahmedabad (Conducted by Ahmedabad Municipal Corporation),  Travel to GIFT City, Gandhinagar, Lunch and travel to Ahmedabad, Visit to Bus Rapid Transit System Control Room, Sabarmati Riverfront project, Kankaria Lake Night  Stay at Ahmedabad

Day – 4

26th Feb

Sunday, f  dates are not available, then seciond option)cheological site)

Visit to Lothal (Harapan period Archeaological site)(Distance 75 KM) & return journey to Delhi

 

0800

Travel from Ahmedabad to Lothal,  Travelling back to Ahmedabad, Lunch at Ahmedabad, Visit to Sabarmati Ashram, Depart for Delhi by Ahmedabad – Delhi Rajdhani (Train no 12957)

 

 i.                 All journeys other than train should be by Volvo or equivalent Buses with separate engine for AC.

 

ii.                All train tickets shall be arranged by the tour agency.


4.        State/Central Tourism Development Corporation/Private tour operators who are accredited with Ministry of Tourism, Govt. of India will be considered for implementing study tours by ISTM.

 

Name of the Tour

:

68th Advanced  Management Services

Date of the tour

:

22.2.2017 to 26.2.2017

Number of persons

:

15 + 1 Tour/ Course Director

Location

:

Delhi-Ahmedabad-Modhera-Patan-Ahmedabad-Delhi

Hotel category

:

Three star hotel or any other hotel with equivalent facilities

Rooms required

:

On twin sharing basis# + single accommodation for Course Director and single participant.

# In case of odd number of participants (Male/Female) 1 or 2 single rooms will be provided to the participants.

5.         MODE OF TRANSPORT:

5.1 BY ROAD: - Keeping in view the size of the group and distance of the journeys, all journeys other than train should be by Volvo or equivalent Buses with separate engine for AC.

      A.      In long Journey (more than 8 hours) one Driver and one Co-Driver are to be provided with one Khalasi/Helper.

B.      The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is the minimum.

ALTERNATIVE VEHICLE ARRANGEMENTS OF SIMILAR QUALITY MUST BE MADE IN CASE OF BREAKDOWN OF VEHICLE

If, due to breakdown of the vehicle, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc. is not carried out, a penalty of not more than 5% of the total cost shall be deducted from the tour cost, in addition to the penalty mentioned at Para 10 of these terms and conditions.

6.     OTHER REQUIREMENT:

Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”.

·         The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served.

·         The proposal shall include all entry fees, cost of guide in monuments (if any) and other charges in the visiting places.

·         A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM.  He shall be with the group and help the Course Director in so far as logistics are concerned.

·         In order to accomplish the achievement of objectives as indicated at para (1) above, if some adjustments are to be made in transport and change of routes are necessitated it shall be done in consultation with the accompanying faculty member; such flexibilities shall be allowed without increase in tour costs.

 7.      ADVANCE AMOUNT:

1.    Not more than 30% of the total costs can be granted as an advance, i.e., before the commencement of the tour, if the Tour Operator belongs to the private sector.  The amount due for the Course Director shall be paid at the end of the course on submission of all bills by the tour operator.

2.    Costing should be for end to end service.

3.    Early check-in & late Check-out at Hotels to be taken care in the scope (depending on the travel schedule).

4.    Travel insurance comes under the scope of the work of services provider.

5.    Mineral water (minimum 2 litres per day of reputed brand like Bisleri, Aquafina) to be provided during transfers and sightseeing (on the Bus/Boat) as well as in the rooms in the hotels.

6.    Upgrades for rooms and business class should be included.

7.    Menu & Draft to be provided at time of RFQ Submission – Course Director Reserves a right to change the MENU at any point.                

 8.      BIDDER ELIGIBILITY CRITERIA

          All Government/State Government undertaking travel agency having past experience of conducting similar tours. 

  9.     PENALTY CLAUSE

If any of the terms and conditions contained in this document are not complied with, a penalty of maximum of 25% of the cost or debarment from future tendering or both can be imposed upon the tour operator.  To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director.  The decision of the Director, ISTM shall be final and binding in this regard.  Any legal dispute shall be settled in the Courts of Delhi. 

11.        Proposals are invited for conducting a study tour of a group of 80 Assistant Section Officers + one (1) Course Director. The proposal shall include cost of accommodation on twin sharing basis, all meals (vegetarian & non-vegetarian), tea/snacks, breakfast, drinking water etc. at all places during the visit, as well as cost of guides for the monuments, boating, wherever available.  The responsibility of the Tour Operator shall begin from start of journey on 22.2.2017 till return from tour on 26.2.2017.

12.        You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 3 P.M of 9.2.2017.  Proposals will be opened in the presence of representatives of tour operators at 3.30 PM on the same day.  Only successful bidder will be informed.

Yours faithfully,

                                                                                               Signature not Available!

(H. Govind )

Deputy Director & Course Director 

Tele: - 011- 26105592

 

E Mail id – govind.h13@nic.in