F.No A.33020/3/2014-ISTM  

GOVERNMENT OF INDIA

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

DEPARTMENT OF PERSONNEL & TRAINING

ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD)

OLOF PALME MARG, NEW DELHI-110067

(TEL. 26185314; FAX: 26104183)

F.No A.33020/3/2014-ISTM                                                                                                     Dated:  3rd July, 2014

 

 

To,

All Tour Operators

 

Sub. :   Tour to Delhi- Mt. Abu - Udaipur -Delhi – 48th Level – A  Training Programme for UDCs from 14.07.2014 to 8.08.2014 -  invitation of bids for package tour - reg.

 

Sir,

            ISTM is an attached office under the Department of Personnel & Training.  It conducts various training programmes in which taking participants on a study tour of 3-5 days is a regular component.  One such training programme i.e. the 48th Level – A Training Programme for UDCs  would commence on 14th July, 2014  in which 50 participants are nominated.  However, the actual number of participants who finally join the training programme and attend the study tour is always lower, which may go down even upto 50% of the above stated figure on a conservative estimate.

 

 

2. TOUR ITINERARY : The participants under the leadership of a faculty of this Institute will undertake a Study Tour as per the following details :

 

Date

Mode of Travel

Departure

Departure Time

Destination

Arrival

Time

Activity

1/8/2014

Friday

By Train

 

Delhi

Evening

Abu Road

Morning (2/8/2014)

 

2/8/2014

Saturday

 

 

By Bus

Abu Road

Morning 

Mount Abu

Forenoon

 

By Bus

Mount Abu

After noon

Mount Abu

After noon

Visit to Nakki Lake Boating, Sunset Point Night Stay at Mount Abu

3/8/2014

Sunday

By Bus

Mount Abu

Forenoon

Mount Abu

Forenoon

Visit to Brahma Kumari University & Dilwara Temple,local Sight Seeing,

By Bus

Mount Abu

After noon

Udaipur

Afternoon

Night Stay at Udaipur

4/8/2014

Monday

By Bus

Udaipur

Forenoon / Afternoon

Udaipur

Forenoon / Afternoon

Visit to Fateh Sagar Lake, City Palace, Shilp Gram, local Sight Seeing,

Night Stay at Udaipur

5/8/2014

Tuesday

By Train

Udaipur

Forenoon 

New Delhi

Evening

 

 

* Local visits will include visit to places in and around the place i.e. get away trips to place(s) of Tourism Interest in nearby areas

** Train tickets are to be arranged by tour operator as a part of the package. 

 

3. IMPORTANT TERMS AND CONDITIONS :

 

(i)       The package tour cost should include everything vis. All kinds of travel costs, food & drinks including those provided during travel/en-route, stay/accommodation (Three Star Hotel / Resort or equivalent/House Boat stay), entry fee, guide & sightseeing etc.  The cost of cancellations in hotels etc. will also be borne by the Tour Operator within the Package Tour cost.

(ii)      Early check-in and late check-out at Hotels to be taken care of by the tour operator in the scope of package tour itself (depending on the travel schedule).

(iii)     All accommodation should have high standards of hygiene and cleanliness and should be commensurate with the status of civil servants.  Accommodation for the participants would be on twin sharing basis (with two single beds in one room) except in case of Faculty and odd number of males/females, wherein a Single Room would be provided (not sharing).

(iv)    As far as serving of food is concerned, hotels/restaurants are to be instructed to serve sumptuous vegetarian and non-vegetarian food in ample variety (no. of dishes) and quantity which is not be repeated again and again during the tour period.  The Tour Operator shall also be responsible for the quality of food served including the hygienic conditions under which it has been cooked, and therefore, should be careful in his selection.

(v)     Feasibility with regard to availability of accommodation both for stay and travel may be examined before submitting the bid.

(vi)    As far as possible and keeping in view the size of the group, single vehicle (BUS) shall be provided.

(vii)   The quality & maintenance of Vehicles (Bus/Tempo Travellers/MMVs/MUVs) should be of high standards (the vehicles should be more than 3 years old or should have run less than 1,00,000 kms. whichever mark reaches earlier).

(viii)  Alternate vehicle arrangement of similar quality must be made in case of breakdown of vehicle(s).  In such a case, if the itinerary of the tour is disturbed or the Institutional visit is not carried out, a penalty of not more than 5% of the total package tour cost shall be deducted, in addition to the penalty mentioned in para 5 below.

(ix)    In case of any illness or mishap, local treatment and safe transportation back to Delhi (whenever it happens or as decided by Faculty of ISTM) would be the responsibility of the Tour Operator within the estimate, submitted by the Tour Operator for the package tour.

(x)     The bid should not contain any additional terms and conditions other than those specified in this document.  Conditional bids would be summarily rejected.

 

4. ADVANCE AMOUNT : 30% of the total costs of participants will be given as advance, if the Tour Operator belongs to the private sector. The amount due for the course Director shall be paid at the end of the course on submission of all bills by the tour operator.

 

5. BIDDER ELIGIBILITY CRITERIA : All Government/ undertakings OR Ministry of Tourism approved travel agency with one year experience.  The Agency must be approved from Department of Tourism, Government of India and should have past experience of conducting similar tours.

 

6. PENALTY CLAUSE: If any of the conditions are not complied with Maximum of 25% of the cost or debarment from future tendering or both. To substantiate the penalty claim, the feedback of the participants shall be relied upon alongwith the observations of the Course Director. The decision of Director, ISTM shall be final and binding in this regard. Any legal dispute shall be settled in the Court at Delhi.

 

7.         You are requested to give your estimate in a sealed cover, quoting the price as a package tour inclusive of all taxes, latest by  11th July, 2014 at 12.30 P.M..  The bids shall be opened in the presence of the bidders on the same date i.e. on   11th July, 2014 at 3.00 P.M.

 

Yours faithfully,



(R.K.Kundi)

Deputy Director & Course Director

Tel (O): 26185314