फा.सं/ FILE No. A-33019/5/2015-ISTM
भारतसरकार / GOVERNMENT OF INDIA
सचिवालयप्रशिक्षणतथाप्रबन्धसंस्थान
INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT
(आईएसओ9001:2008 संस्था / AN ISO 9001:2008 INSTITUTION)
कार्मिकएवंप्रशिक्षणविभाग/ DEPARTMENT OF PERSONNEL & TRAINING
प्रशासनिकब्लाक, ज.ने.वि. परिसर(पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),
ओलोफपाल्मेमार्ग, नईदिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067
दूरभाष / TELEPHONE – 011-26185314; टेलीफैक्स / FAX – 011-26104183
Date: 22nd July, 2015
To
All Tour Operators.
Subject: Invitation of bids for Study Tour of 241st ADR from 02/09/2015 to 07/09/2015 in the Jaipur – Mt. Abu – Udaipur - Sector.
Sir/Madam,
Institute of Secretariat Training and Management, hereinafter referred to as ISTM, is entrusted with the responsibility of imparting training to Central Government Officers. For the Probationers of Central Secretariat Service, hereinafter referred to as officers and/or trainees and/or participants; a training programme, namely 241st ADR training programme, is scheduled to be held in ISTM from 20th July, 2015 to 11th September, 2015. An integral part of this training programme is a Study Tour in which participants are scheduled to be taken to places of socio-economic, geographical and historical importance, within India, for their experiential learning.
2. In view of the above, bids are invited for conducting the above mentioned Study Tour for all eligible travel agencies as defined in paragraph 4.12 of this document, and hereafter referred to as Tour Operator in prospective sense, as per the followings:
3. The Tour Itinerary, any part or whole of which shall henceforth be referred to as Study Tour, is as follows:
|
Date |
Mode of Travel |
Departure Time |
Destination |
Activity |
|
02/9/2015 |
Bus |
9:00 hrs after breakfast |
Jaipur City |
Pick up the participants from Bhagwan Mahaveer Viklang Sahayata Samiti |
|
03/09/2015 |
Bus |
Suitable time after breakfast / with packed breakfast |
Jaipur Railway Station |
Catch Aravalli Express, Train No. 19708 leaving Jaipur at 08.45 hrs. Tour operator to arrange drinking water / tea-snacks and lunch inside train. Pick up the participants at Abu Road Station at 16.45 hrs and take them to Sun-set point. Check in a suitable Hotel, dinner and night stay. |
|
04/09/2015 |
Bus |
After breakfast |
Dilwara Temple |
There have to be at least four guides to take participants in smaller groups to show around and explain the art and culture |
|
04/09/2015 |
Bus |
After lunch |
Udaipur |
Participants may check in a suitable hotel at Udaipur. Dinner and night stay. |
|
05/09/2015 |
Bus |
After breakfast |
ZAWAR CENTRE |
After the Institutional visit, the participants may be taken for lunch at a suitable place and after lunch, taken to Udaipur Palace. At least four guides should be there, all recognized by the Government and sufficiently knowledgeable, to take participants around, in smaller groups and explain the historical and archeological aspects of the area. Dinner and night stay at the Hotel. |
|
|
|
|
|
|
|
06/09/2015 |
Bus and other smaller means of road transport |
09.00 hrs after breakfast |
Chitorgarh
|
At least four guides should be there, all recognized by the Government and sufficiently knowledgeable, to take participants around, in smaller groups and explain the historical and archeological aspects of the area. Lunch and Tea/Snacks enroute and dinner and night stay at Udaipur. |
|
07/09/2015 |
Bus |
After breakfast |
Other places in Udaipur |
Lunch at Hotel and checkout at suitable time to catch Train No. 12964, Mewar Express leaving for Delhi at 18.15 hrs from Udaipur Railway station. |
4. OBJECTIVE OF THE STUDY TOUR AND TERMS & CONDITIONS:
4.1 The “study-tour” to be conducted for trainee officers of ISTM is an off-campus training programme, using “Field Visit” methodology. The tour Operator needs to keep this in mind while making arrangements. The objectives of study-tour are given below:
a. To understand India’s cultural heritage and art.
b. To experience environment and wild life conservation.
c. To observe the developmental activities taken up in villages including tribal areas
d. To expose the trainers to research and development work being done by Public sector Undertaking and mega projects.
e. To develop team spirit, time management, management, management of crisis and adaptability to various situations.
4.2 The thrust of the study-tour as the off-campus programme is, therefore, to help all participants to learn from their movements from one place to another, starting from ISTM and returning to ISTM. The logistical arrangements for conducting the study-tour is to be made keeping in view the objectives mentioned above. The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives.
4.3 All train tickets are procured by ISTM. However, in any kind of emergency – medical or otherwise, the responsibility of cancellation and rebooking of railway tickets shall be the responsibility of the tour operator.
4.5 State/Central Tourism Development Corporation/Private tour operators who are accredited with Ministry of Tourism, Govt. of India will also be considered for implementing study tours by ISTM.
4.6 NUMBER OF PARTICIPANTS: 51 + 1(Course Director)
Male: 47
Female: 04
4.7 ACCOMMODATION TYPE: Minimum 3 Star or equivalent hotel, referred to in this document as “a suitable Hotel”.
4.8 NO. OF ROOMS: 02 rooms for female officers (on twin sharing)
24 rooms for male officers (23 on twin sharing & 1on single sharing)
01 room for Course Director (single sharing)
(The number of participants and hence the number of rooms required may vary. It may go down by maximum 10% only under unavoidable circumstances)
4.9 MODE OF TRANSPORT :
BY ROAD:-As far as possible and keeping in view the size of the group, vehicles (BUS) shall be provided with the following conditions:
a) Each of the the Buses should have 2X2 push back seats with Air Conditioner (separate engine) Example Volvo Bus;
b) One Driver and one Co-Driver are to be provided with one Khalasi/Helper in each bus;
c) At least two one-litre, sealed pack, bottled drinking water should be available for each participant in each bus;
d) The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is earlier.
e) ALTERNATIVE VEHICLE ARRANGEMENTS OF SIMILAR QUALITY MUST BE MADE IN CASE OF BREAKDOWN OF VEHICLE
f) If, because of breakdown of the vehicle, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc is not carried out, a penalty of not more than 5% of the total cost shall be deducted from the tour cost, in addition to the penalty mentioned at Para 13 of these terms and conditions
BY BOAT :(wherever applicable):-
Separate and exclusive boat, approved by the State Govt., with Life Jackets and trained marines may be provided. The boat should have pure drinking water supply.
.
4.10 OTHER REQUIREMENT:
a) Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”;
b) The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served;
c) If any participant(s) fall sick during the Study Tour, it will be the sole responsibility of the Tour Operator to provide the best available treatment – the cost of which will be reimbursed under relevant rule provisions of Government of India;
d) The proposal shall include all entry fees, cost of guide(s) in monuments (if any) and other charges in the visiting places;
e) A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM. He shall be with the group and help the Course Director in so far as logistics are concerned.
f) In order to accomplish the achievement of objectives as indicated at para (1) above, and/or to avoid any mayhem, calamity or any untoward incident whatsoever, if some adjustments are to be made in transport and change of routes are necessitated as decided on the spot by the accompanying ISTM faculty, it shall be done; such flexibilities shall be allowed without increase in tour costs;
g) Safety and security of all participants, particularly the lady participant, shall be the responsibility of the tour operators during the entire study tour.
4.11 ADVANCE AMOUNT:
a) Not more than 30% of the total accepted costs can be granted as an advance, i.e., before the commencement of the tour, if the Tour Operator belongs to the private sector. The amount due for the Course Director shall be paid at the end of the course on submission of all bills by the tour operator;
b) Costing should be for end to end service. Early check-in & late Check-out at Hotels to be factored in the cost (depending on the travel schedule);
c) Travel insurance comes under the scope of the work of services provider;
d) Benefit of promotional / auto upgradation of accommodation should accrue to the participants;
e) No alcoholic beverages may be served. Menu of food and beverages may be suggested with quotation; however, Course Director reserves a right to change the menu at any point.
4.12 BIDDER ELIGIBILITY CRITERIA
All Government/undertaking travel agencies and private travel agencies approved by the Ministry of Tourism, Govt. Of India, with minimum one year experience are elligible. ISTM reserves the right to cancel any bid from any tour operator(s) on the ground of previous bad experience which shall be defined solely by the ISTM and the decision of the Director, ISTM shall be final and binding in this regard.
4.13 PENALTY CLAUSE
If any of the conditions are not complied with, maximum of 25% of the cost or debarment from future tendering or both. To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director. The decision of the Director, ISTM shall be final and binding in this regard. Any legal dispute shall be settled in the Courts of Delhi.
4.14 You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 3.00 P.M of 31.7.2015. Proposals will be opened in the presence of tour operators/ representatives at 3.30 PM on the same day. Only successful bidder will be informed.
Yours faithfully,
( H Govind )
Deputy Director & Course Dirctor
Tel : 26105592(O), 26104183(Fax)
Email: govind.h@nic.in