फा.सं/ FILE No. A-33021/05/2017-ISTM
भारतसरकार / GOVERNMENT OF INDIA
सचिवालयप्रशिक्षणतथाप्रबन्धसंस्थान
INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT
(आईएसओ9001:2015 संस्था / AN ISO 9001:2015 INSTITUTION)
कार्मिकएवंप्रशिक्षणविभाग/ DEPARTMENT OF PERSONNEL & TRAINING
प्रशासनिकब्लाक, ज.ने.वि. परिसर(पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),
ओलोफपाल्मेमार्ग, नईदिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067
दूरभाष / TELEPHONE – 011-26165593; टेलीफैक्स / FAX – 011-26104183
दिनांक / Date: 31st July, 2017
To
All Tour Operators
Subject: NGO attachment cum Study Tour for 64th Level-B course from 31st July to 1st September, 2017 in Delhi- Ahmedabad - Patan- Ahmedabad -Delhi sector– invitation of quotation/bid/tender for package tour - reg.
Sir/ Madam,
Institute of Secretariat Training & Management (ISTM) is an attached office under the Department of Personnel & Training. It conducts various training programmes in which taking participants on NGO visit and study tour is a regular component. One such training programme i.e. the 64th Level-B Training Programme is started today that is 31st July, 2017 in ISTM. The duration of the courses 31st July to 1st September, 2017 in which 34 participants are joined. However, the number of participants travelling on Study Tour may vary.
2. It has been decided to conduct NGO-cum Study Tour for this batch of 34 trainee officers of the level of Assistants Section Officers of Govt. of India during 18th August, 2017 to 23rd August, 2017 in the Sector Delhi -Ahmedabad- Delhi. The Group will start from Delhi in the afternoon of 18th August, 2017. The return journey for Delhi from Ahmedabad will be on 23rd August, 2017. The NGO selected for attachment is Gujarat Vidyapith at Ahmedabad. The group will be led by a faculty member. This Notice Inviting Tender (NIT) is for the services as mentioned in the following paragraphs of the NIT from the point of ISTM for boarding the flight from Delhi Airport on 18th August, 2017 till their being dropped back at Delhi on 23rd August, 2017. Air Tickets will be procured separately by the ISTM. However, in any kind of emergency – medical or otherwise, the responsibility of making alternative arrangements shall be the responsibility of the tour operator.
3. Important terms and conditions:
3.1 The “Study Tour” to be conducted for Trainee Officers of ISTM is an off-campus training programme, using “Field Visit” methodology. The tour Operator needs to keep this in mind while making arrangements. The objectives of Study Tour are given below:
a. To understand India’s cultural heritage and art.
b. To experience environment and wild life conservation.
c. To observe the developmental activities taken up in villages including tribal areas
d. To expose the participants to research and development work being done by Public Sector Undertakings and public service institutions.
e. To develop team spirit, time management, management, management of crisis and adaptability to various situations.
3.2 The thrust of the Study Tour as an off-campus programme is, therefore, to help all participants to learn from their movement from one place to another. The logistical arrangements for conducting the Study Tour is to be made keeping in view the objectives mentioned above. The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives.
4. TOUR ITINERARY: The participants under the leadership of a faculty/officer of this Institute will undertake a Study Tour as per the following details:-
Study Tour itinerary
|
Day & Date |
|
Activity/Event
|
|
Day-0 18th Aug, 17 |
02:00 PM |
Departure from ISTM to Delhi Air Port |
|
04:30 PM |
Departure from New Delhi to Ahmedabad (by Air India) (AI 010 G*) (Dep. 1630 Arrival 1815) Check in hotel at Ahmedabad arranged by tour operator. Dinner and Night stay at Ahmedabad.
|
|
|
Day-1 19th Aug,17 Saturday |
08:30 AM |
Local Visit in Ahmedabad After Breakfast proceed for heritage walk of Ahmedabad World Heritage City, Gandhi Ashram,
Lunch, Tea/Coffee and Snacks at appropriate timings en route are arranged by tour operator
Sanskar Kendra Museum, BRTS control room and Sabarmati Riverfront, Return to hotel, dinner, campfire and Night Stay at Ahmedabad
|
|
Day-2 20th Aug,17 Sunday |
Cultural Visit to Modhera Sun temple and Patan
|
|
|
08:30 AM |
After Breakfast, Travel from Ahmedabad to Modhera (Distance 98 KM), visit Modhera Sun Temple, Lunch at Patan, Visit Rani Ki Vav world heritage site, See Patola saree weaving process, visit Sahasra-Ling Talav and temples, Return Journey to Ahmedabad (140 KM), Lunch, Tea/Coffee and Snacks at appropriate timings en route are arranged by tour operator
Return to hotel, dinner, Night Stay at Ahmedabad
|
|
|
Day – 3: 21st Aug, 17 Monday |
NGO(Gujarat Vidyapith) Visit
|
|
|
08:30 AM |
After Breakfast proceed for NGO, Gujarat Vidyapith. All road transportation during NGO visit will be arranged by the tour operator (approximate 160 Kms during NGO, Gujarat Vidyapith attachment)
|
|
|
Day –4: 22nd Aug, 17 Tuesday |
04:00 PM |
Check out from NGO(Gujarat Vidyapith)
|
|
Visit to Kanaria Lake. Tea/Coffee and Snacks at appropriate timings en route are arranged by tour operator Return to hotel, dinner, Night stay at Ahmedabad.
|
||
|
Day -5 23rd Aug, 17 Wednesday |
Industrial and Institutional Visit in Ahmedabad (IIM – Ahmedabad) |
|
|
08:30 AM |
After breakfast proceed for IIM-Ahmedabad. Lunch at IIM Ahmedabad Canteen Tea/Coffee and Snacks at appropriate timings en route are arranged by tour operator |
|
|
|
Return journey to Delhi (by Air India) (AI 011 L*) (Dep.1850 Arrival 2030 ) |
|
* Air tickets will be purchased by ISTM separately.
Note: Arrangements for breakfast, lunch, snacks/tea/ coffee, bottled water (Mineral Water minimum 2 litres per day of reputed brands like Bisleri, Aquafina) during journey and dinner for all the participants starting from pick up from ISTM on 18th August, 2017 till dropping at Airport on 23rd August, 2017, are to be made by the Tour operator as part of the package tour. The bid is required to be submitted accordingly.
5. The details of tour in brief are as under:
|
5.1 |
Name of the Course |
64th Level-B Training Programme |
|
Date of the tour |
18th to 23rd August, 2017 |
|
|
Number of persons |
(34) + 1 Course Director (Actual No of Participants may vary to a large extent) |
|
|
Location |
Delhi -Ahmedabad- Delhi |
|
|
Hotel category |
Three star hotel or any other hotel with equivalent facilities |
|
|
Rooms required |
On twin sharing basis# + single accommodation for Course Director and single participant |
# In case of odd number of participants (Male/Female) 1 or 2 single rooms will be provided to the participants.
6. MODE OF TRANSPORT :
(i) BY ROAD:- As far as possible and keeping in view the size of the group, single vehicle (BUS) have shall be provided with the following conditions:
a. The Bus should have 2X2 push back seats with Air Conditioner (separate engine for air conditioning like Volvo buses) with video player and watching facility and PA system.
b. Where journey by bus is not considered appropriate, the tour operator can hire MMVs (such as Tempo Traveller) or MUVs (such as Innova), with not more than 9 and 5 guests respectively are made to sit in each vehicle.
c. In long Journey, one Driver and one Co-Driver are to be provided with one Khalasi/Helper.
d. The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is the minimum.
e. Alternative vehicle arrangements of similar quality must be made in case of breakdown of vehicle. If, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc is not carried out due to breakdown of the vehicle, a penalty of not more than 5% of the total cost shall be deducted from the tour cost of the contract.
(ii) BY BOAT: -
Separate and exclusive boat, approved by the State Govt., with Life Jackets and trained marines may be provided. The boat should have rest rooms and pure drinking water facility (bottled) on board. Facility of Lunch/Dinner/Refreshments should be provided on board of the boat.
7. OTHER REQUIREMENTS:
a. Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”.
b. The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served.
c. The proposal shall include all entry fees, cost of guide in monuments (if any) and other charges in the visiting places.
d. A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM. He shall be with the group and help the Course Director in so far as logistics are concerned.
e. In order to accomplish the achievement of objectives as indicated at para 3.1 above, if some adjustments are to be made in transport and change of routes are necessitated it shall be done; such flexibilities shall be allowed without increase in tour costs.
f. Costing should be for end to end service.
g. Early check-in & late Check-out at Hotels to be taken care in the scope (depending on the travel schedule).
h. Travel insurance comes under the scope of the work of services provider.
i. Mineral water (minimum 2 litres per day of reputed brands) to be provided during transfers and sightseeing (on the Bus/Boat).
j. Upgrades for rooms should be included.
k. No alcoholic beverages may be served. Menu of food and beverages may be suggested with quotation; however, Course Director reserves a right to change the menu at any point.
l. Safety and security of all participants, particularly the lady participants, shall be the responsibility of the tour operators during the entire study tour.
m. If any participant(s) fall sick during the Study Tour, it will be the sole responsibility of the Tour Operator to provide the best available treatment – the cost of which will be reimbursed under relevant rule provisions of Government of India.
8. ADVANCE AMOUNT:
Private tour operators will be given only 30% of the total cost as advance and the State Government tourism entities will be paid 40% of the total cost as advance. The amount due for the Faculty Member shall be paid at the end of the course on submission of all bills by the tour operator.
9. BIDDER ELIGIBILITY CRITERIA
9.1 State/UT Tourism Development Corporations, which are State Government Undertaking, Central Government Tourism Agencies and those Private Tour Operators, who are possessing valid accreditation issued by the Ministry of Tourism, Government of India for operating Tours (not transporters) for groups, with a minimum one year of experience and who have some experience in organizing tours for the Government sector will also be considered for implementing study tours by ISTM.
9.2 ISTM reserves the right to cancel any bid from any tour operator(s) on the ground of previous bad experience which shall be defined solely by the ISTM and the decision of the Director, ISTM shall be final and binding in this regard.
10. PENALTY CLAUSE
If any of the terms and conditions contained in this document are not complied with, a penalty of maximum of 25% of the cost or debarment from future tendering or both can be imposed upon the tour operator. To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director. The decision of the Director, ISTM shall be final and binding in this regard. Any legal dispute shall be settled in the Courts of Delhi.
11. Sealed tenders are invited from eligible travel agencies for conducting package Study Tour for a group of Thirty-five (34) Officers + One (1) Course Director. The number may vary downwards. The proposal shall include cost of accommodation on twin sharing basis, food (vegetarian & non-vegetarian), snacks/tea coffee, bottled drinking water etc. at all places during the visit, as well as cost of local transport (both surface and inland water). The responsibility of the Tour Operator shall begin from picking the participants at Delhi from ISTM to 18th August, 2017 (1400 Hrs) and will end on 23rd August, 2017 (Evening).
12. You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 10:30 AM on 8th August. 2017 (Tuesday). Proposals will be opened in the presence of representatives of bidders, if any present on the day, at 11:00 AM on the same day. Only the successful bidder will be informed.
Yours faithfully
Sd/-
(Anurag Devgan)
Assistant Director &Course Director