फा.सं / FILE No. A-33023/7/2015-ISTM

भारत सरकार / GOVERNMENT OF INDIA

सचिवालय प्रशिक्षण तथा प्रबन्ध संस्थान

INSTITUTE OF SECRETARIAT TRAINING & MANAGEMENT

(आईएसओ 9001:2008 संस्था / AN ISO 9001:2008 INSTITUTION)

कार्मिक एवं प्रशिक्षण विभाग / DEPARTMENT OF PERSONNEL & TRAINING

प्रशासनिक ब्लाक, .ने.वि. परिसर (पुराना) / ADMINISTRATIVE BLOCK, JNU CAMPUS (OLD),

ओलोफ पाल्मे मार्ग, नई दिल्ली - 110067/ OLOF PALME MARG, NEW DELHI – 110067

दूरभाष / TELEPHONE – 011-26180589;     टेलीफैक्स / FAX – 011-26104183 

 

Date: 27th August, 2015  

To       

 All Tour Operators.

 

Subject:   Invitation of bids for Study Tour from 10/10/2015 to 14/10/2015 in the sector Ahmadabad –Diu -Somnath- Junagarh -Rajkot – Lothal – Ahmadabad - Delhi.

Sir,     

This Institute is entrusted with the responsibility of imparting training to Central Government Officers.  For the officers of Central Secretariat Services, a training programme namely 59th Level- D training programme for Section Officer to Under Secretary is scheduled to be held from 31st August, 2015 at ISTM. Approx 25 to 35 officers are participating in this training programme.  Under this training programme, a component of study tour is organised in which participants are taken to one of the Indian States, so that the participants can experience State’s historical and cultural heritage, working of Central/State Government projects/ schemes and institutions.   


2.       In view of the above, bids are invited for study tour in the sector Ahmadabad –Diu -Somnath- Junagarh -Rajkot – Lothal – Ahmadabad - Delhi for Approx 25 to 35 participants of 59th Level – D Training programme.  The duration of the Study Tour will be from 10th October, 2015 to 14th October, 2015

 Important terms and conditions:


3.         The “study-tour” to be conducted for trainee officers of ISTM is an off-campus training programme, using “Field Visit” methodology.  The tour Operator needs to keep this in mind while making arrangements. The objectives of study-tour are given below:

 a.    To understand India’s cultural heritage and art.

b.    To experience environment and wild life conservation.

c.    To observe the developmental activities taken up in villages including tribal areas

d.    To expose the trainers to research and development work being done by Public sector Undertaking and mega projects.

e.    To develop team spirit, time management, management, management of crisis and adaptability to various situations. 

 

-2-

 

3.1    The thrust of the study-tour as the off-campus programme is, therefore, to help all participants to learn from their movements from one place to another, starting from ISTM and returning to ISTM.  The logistical arrangements for conducting the study-tour is to be made keeping in view the objectives mentioned above.  The arrangements are to be made in such a way as to allow flexibilities for adjusting the requirements as indicated in the objectives.  The Tour Itinerary is as below:

 

4        Study Tour:

 

Date

Mode of Travel

Departure Time

Destination

Activity

10/10/2015

Road

Morning

From Ahmadabad to Diu

At 9:00 AM the participants will be picked up from Gujarat Vidyapeeth, Ahmadabad and departure to Diu, on the way lunch, check in hotel, dinner and overnight stay at Diu

11/10/2015

Road

Morning

Diu

After breakfast Visit Historical places at Diu/Instructional visit/lunch, Dinner and overnight stay at Diu

12/10/2015

Road

Morning

Rajkot

After breakfast Institutional visit to Somnath, site seeing,  proceed to Junagarh, Lunch and local visit, back to hotel, dinner and overnight stay at Rajkot.

13/10/2015

Road

Morning

Ahmadabad

After breakfast proceeding to Lothal, local visit, lunch, dinner and overnight stay at Ahmadabad

14/10/2015

Air

Evening

Delhi

After breakfast,  Local visit at Ahmadabad, lunch, Departure to Airport to catch flight for 8:15 PM

Note: Air tickets for the Study Tour and NGO Visit will be arranged by ISTM.

 

5.   State/Central Tourism Development Corporation/Private tour operators who are accredited with Ministry of Tourism, Govt. of India will also be considered for implementing study tours by ISTM.

 

 

 

 

 

5.1

Name of the Tour

:

59th Level-D Training Programme for Under Secretaries.

Date of the tour

:

10th October, 2015 to 14th October, 2015

Number of persons

:

Approx 25 to 35 participants + 1 Course Director

Location

:

Ahmadabad –Diu -Somnath- Junagarh -Rajkot – Lothal – Ahmadabad - Delhi

Hotel category

:

Three star hotel or any other hotel with equivalent facilities

Rooms required

:

On twin sharing basis# + single accommodation for Course Director.

Hotels options

:

As above.

 

# In case of uneven number of participants (Male/Female) 1 or 2 single rooms will be provided to the participants.

 

6.       MODE OF TRANSPORT :

 

1.    BY ROAD:- As far as possible and keeping in view the size of the group, single vehicle (BUS) shall be provided with the following conditions:

The Bus should have 2X2 push back seats with Air Conditioner (separate engine), as like Volvo.

 

                     1.      In long Journey (more than 8 hours) one Driver and one Co-Driver are to be provided with one Khalasi/Helper.

2.      The vehicle should not be more than 2 years old or it should not have run for more than one lakh kilometres, whichever is the minimum.

 3.      Estimate to be provided for Volvo bus and Innova vehicle for heights.

 

ALTERNATIVE VEHICLE ARRANGEMENTS OF SIMILAR QUALITY MUST BE MADE IN CASE OF BREAKDOWN OF VEHICLE

 

If, due to breakdown of the vehicle, the itinerary of the tour is disturbed or visit to the Projects/ PSU etc is not carried out, a penalty of not more than 5% of the total cost shall be deducted from the tour cost, in addition to the penalty mentioned at Para 10 of these terms and conditions.


7.     OTHER REQUIREMENT:

 Hotels / Restaurants are to be instructed to serve vegetarian and Non-vegetarian foods on separate buffet tables with clear sign boards as “Vegetarian” and “Non-Vegetarian”.

·         The Tour Operator shall be responsible for the quality of foods served and the hygienic conditions under which it has been cooked and served.

·         The proposal shall include all entry fees, cost of guide in monuments (if any) and other charges in the visiting places.

·         A responsible and experienced official of the tour operator, who is empowered to take decisions in contingency, shall accompany the group from ISTM.  He shall be with the group and help the Course Director in so far as logistics are concerned.

·         In order to accomplish the achievement of objectives as indicated at para (1) above, if some adjustments are to be made in transport and change of routes are necessitated it shall be done; such flexibilities shall be allowed without increase in tour costs.

 

8.      ADVANCE AMOUNT:

 

1.    Not more than 30% of the total costs can be granted as an advance, i.e., before the commencement of the tour, if the Tour Operator belongs to the private sector.  The amount due for the Course Director shall be paid at the end of the course on submission of all bills by the tour operator.

2.    Costing should be for end to end service.

3.    Early check-in & late Check-out at Hotels to be taken care in the scope (depending on the travel schedule).

4.    Travel insurance comes under the scope of the work of services provider.

5.    Mineral water (minimum 2 litres per day of reputed brand like Bisleri, Aquafina) to be provided during transfers and sightseeing (on the Bus/Boat).

6.    Upgrades for rooms and business class should be included.

7.    Menu & Draft to be provided at time of RFQ Submission – CC Reserves a right to change the MENU at any point.                                           

 

9.      BIDDER ELIGIBILITY CRITERIA

            All Government/undertaking travel agency OR

Ministry of Tourism, Govt. Of India approved travel agency with one year experience.

The Agency must be approved from Department of Tourism, Government of India.  Documentary evidence has to be provided.

It should have past experience of conducting similar tours.

 

10.     PENALTY CLAUSE

 If any of the conditions are not complied with, maximum of 25% of the cost or debarment from future tendering or both.  To substantiate the penalty claim, the feedback of the participants shall be relied upon with the observations of the Course Director.  The decision of the Director, ISTM shall be final and binding in this regard.  Any legal dispute shall be settled in the Courts of Delhi.


11.     Proposals are invited for conducting a study tour of a group of Approx 25 to 35 officers + one (1) Course Director. The proposal shall include cost of accommodation on twin sharing basis, food (vegetarian & non-vegetarian), two times tea/coffee/snacks, drinking water etc. at all places during the visit, as well as cost of local transport (both surface and inland water).  The responsibility of the Tour Operator shall begin from receiving the participants at Gujarat Vidyapeeth on 10/10/2015 and will end on 14/10/2015, when the Team reaches ISTM.

 12.     You are requested to send your proposal with itinerary as well as the cost per person as a package tour, in a sealed cover to the undersigned by 3.00 P.M of 4th September, 2015  Proposals will be opened in the presence of tour operators/ representatives at 3.30 PM on the same day.  Only successful bidder will be informed.  

Yours faithfully,

(K. Govindarajulu)

Joint Director,
Tel: 26164285 (O), 26104183(Fax)
Email: kg.rajulu@nic.in